PPS File Extension

What is PPS file?

PPS file format is used by PowerPoint computer software, versions from 97 to 2003. This type of file stores a finished multimedia presentation composed of slides, which contain such elements as graphic images, animations, text, and audio and video files.

Successor of PPS format

The successor of PPS is the PPSX format, which is based on XML, and was introduced with PowerPoint 2007.

Difference between PPS and PPT formats

PPS files are nearly identical with PPT files. The only difference between the formats is that the format doesn’t allow editing of its contents, whereas PPT format offers such an option.

Programs which support PPS file extension

The list that follows enumerates programs compatible with PPS files, divided into 4 categories based on operating system on which they are available. PPS files can be encountered on all system platforms, including mobile, yet there is no guarantee each will properly support such files.

Updated: 01/17/2020

How to open file with PPS extension?

Problems with accessing PPS may be due to various reasons. What is important, all common issues related to files with PPS extension can be resolved by the users themselves. The process is quick and doesn’t involve an IT expert. The list below will guide you through the process of addressing the encountered problem.

Step 1. Get the PowerPoint

Problems with opening and working with PPS files are most probably having to do with no proper software compatible with PPS files being present on your machine. This issue can be addressed by downloading and installing PowerPoint or different compatible program, such as Ability Office, Apache OpenOffice, PowerPoint Viewer. On the top of the page a list that contains all programs grouped based on operating systems supported can be found. The safest method of downloading PowerPoint installed is by going to developer’s website (Microsoft Corporation) and downloading the software using provided links.

Step 2. Update PowerPoint to the latest version

If the problems with opening PPS files still occur even after installing PowerPoint, it is possible that you have an outdated version of the software. Check the developer’s website whether a newer version of PowerPoint is available. Sometimes software developers introduce new formats in place of that already supports along with newer versions of their applications. The reason that PowerPoint cannot handle files with PPS may be that the software is outdated. The most recent version of PowerPoint is backward compatible and can handle file formats supported by older versions of the software.

Step 3. Assign PowerPoint to PPS files

After installing PowerPoint (the most recent version) make sure that it is set as the default application to open PPS files. The next step should pose no problems. The procedure is straightforward and largely system-independent

Change the default application in Windows

• Clicking the PPS with right mouse button will bring a menu from which you should select the Open with option
• Click Choose another app and then select More apps option
• To finalize the process, select Look for another app on this PC entry and using the file explorer select the PowerPoint installation folder. Confirm by checking Always use this app to open PPS files box and clicking OK button.

Change the default application in Mac OS

• From the drop-down menu, accessed by clicking the file with PPS extension, select Information
• Proceed to the Open with section. If its closed, click the title to access available options
• Select PowerPoint and click Change for all...
• Finally, a This change will be applied to all files with PPS extension message should pop-up. Click Continue button in order to confirm your choice.

Step 4. Ensure that the PPS file is complete and free of errors

If you followed the instructions form the previous steps yet the issue is still not solved, you should verify the PPS file in question. It is probable that the file is corrupted and thus cannot be accessed.

1. The PPS may be infected with malware – make sure to scan it with an antivirus tool.

If the file is infected, the malware that resides in the PPS file hinders attempts to open it. Scan the PPS file as well as your computer for malware or viruses. If the PPS file is indeed infected follow the instructions below.

2. Verify that the PPS file’s structure is intact

Did you receive the PPS file in question from a different person? Ask him/her to send it one more time. The file might have been copied erroneously and the data lost integrity, which precludes from accessing the file. When downloading the file with PPS extension from the internet an error may occurred resulting in incomplete file. Try downloading the file again.

3. Ensure that you have appropriate access rights

There is a possibility that the file in question can only be accessed by users with sufficient system privileges. Log in using an administrative account and see If this solves the problem.

4. Make sure that the system has sufficient resources to run PowerPoint

If the systems has insufficient resources to open PPS files, try closing all currently running applications and try again.

5. Check if you have the latest updates to the operating system and drivers

Up-to-date system and drivers not only makes your computer more secure, but also may solve problems with PowerPoint Slide Show file. Outdated drivers or software may have caused the inability to use a peripheral device needed to handle PPS files.

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